Introduction

Campus moves are a significant undertaking which require the coordination of many campus groups, each having unique processes for obtaining move information. If you are planning a move, it is important that you contact all involved groups early and often to discuss the move and establish timelines.

Department Move Coordinator

The department that is moving should be designate at least one employee to serve as a move coordinator. Move coordinators are tasked with preparing the department to move. A significant amount of the move coordinator’s time will be needed in the six months leading up to the move. It is important that the move coordinator have the time available to perform move-related activities in the months preceding the move. The move coordinator should also possess a high level of knowledge about the department or be positioned to easily obtain move-related information. Needed information includes:

• Where people are located.
• The type of space various individuals need to perform their work duties.
• How the move will impact department schedules.

Capital Planning & Development Move Coordinator

Capital Planning & Development (“CPD”) helps navigate the move process for moves that are attached to CPD projects. Eric Smith, the CPD move coordinator, serves as a liaison for the moving company, the department, and CPD. and is a resource for the department to ask questions or find solutions for move related issues. The CPD move coordinator also assists with scheduling, meeting move goals, and managing the moving company. NOTE: the CPD move coordinator does not submit forms or contact groups on campus to schedule move services.

Move Size

Space Management classifies a move into three sizes- small, medium, and large. Space management specifically helps navigate the move process for most large moves and some medium sized moves.

• Small Moves: 2 individuals or less.
• Medium Moves: 3-14 individuals.
• Large Moves: 15 individuals or more.

Small Moves

Small Move Guide (provides a list of resources for small moves)

Small Move Options:

1.  Campus Moves - Visit the Campus Moves webpage.

*Campus Moves availability is subject scheduling and requires at least two weeks’ notice.

2. Use a professional moving company – Companies approved for moves paid for with department funds include:

• Bertsch Moving and Storage
• Llama Movers

Medium Moves

Medium and Large Move Guide (outlines steps a department should take to ensure a successful move)

1. Moves connected to a Capital Planning and Development project must be procured through OSU’s informal procurement process. Contact the CPD move coordinator (Eric Smith) to navigate the move process.

2. For moves which are paid for with department funds and NOT associated with a Capital Planning and Development project:

If the total move will cost $25,000 or less, the department can directly contact a professional moving company. The following list of companies are approved for non-project based moves paid out of department funds:

• Llama Movers – Small/Medium Moves
• Bertsch Moving and Storage – Small/Medium Moves, Large Moves and Non-Traditional Moves
• Wenaha Group  – Small/Medium Moves, Large Moves and Non-Traditional Moves

Moves expected to cost more than $25,000 must be procured through OSU’s informal procurement process. Capital Planning and Development helps to navigate the process for these moves.

Large Moves

Medium and Large Move Guide (outlines steps a department should take to ensure a successful move)

Large Moves are typically connected to Capital Planning and Development project funds and require an OSU informal bid process. This bid process is conducted by the CPD move coordinator with the department’s assistance.

Supplies and Packing

Supplies and Packing (resources related to obtaining packing supplies and guidance for safe packing)