Purpose

Record Documents are required by the construction documents to ensure the Owner’s operation and maintenance personnel can navigate accurately throughout the facility and understand the location of all project components.

Responsibility

The Project Manager (PM) is responsible for verifying that the Record Documents are received from the Contractor.The PM should also ensure that the Contractor is adequately maintaining the Record Documents throughout the duration of the project.

Timeline

At Substantial Completion, the Contractor should submit completed as-built drawings to the Architect/Engineer.The Architect/Engineer should transcribe the information into the original Construction Documents to generate Record Documents.

Process

As-Built Drawings should be maintained throughout the duration of construction on the project.

The following necessitate an update to the As-Built Drawings:

  • Changes
  • RFIs
  • Addenda
  • Discovered Conditions

At Substantial Completion, the Contractor submits the as-built drawings for review by the PM.  After review, the PM sends the as-built drawings to the Architect/Engineer to transcribe into Record Documents.

The Architect/Engineer submits finalized record drawing hard copies and digital copies to the  PM.

The PM submits hard copies and digital copies to the Plan Center.