Project Management Manual

Purpose

Determine the process for contractor compensation in accordance with the contract documents.

Responsibility

The Project Manager (PM) is responsible for approving contractor payment applications.

Timeline

Payment applications are typically issued between the 15^th and the last working day of the month per the contract documents.

Process

During the pre-construction meeting, the specific details for the application for payment will be reviewed (forms to complete, timely submission, materials stored off-site, etc.) as defined in the contract documents.

Prior to submitting the first application for payment, the Contractor will provide a schedule of values that outlines each section of work.  The schedule of values will be reviewed and approved by the Project Manager (PM).

The contractor submits a payment application for each pay period using the schedule of values on an approved Payment Request form.  See attached document for example.  The payment application is submitted to Capital Accounting for review and to enter into the e-Builder Invoice Approval Process (see section 5.09.12).  The PM will approve the contractor’s invoice in e-Builder.

Retainage is held on construction contracts exceeding $1,000,000 and is written into the contract.

Attachments

5.09.3.1  Payment Application (.xls)

5.09.3.2  Payment Application (.pdf)